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Registering a UK Limited Company

What should you consider before registering?

Taxes: What you have to pay, how they are calculated and when they are due.
Costs: The annual costs of running the company, including accountants, lawyers, government fees and office expenses.
Business environment: The conditions and legislation of the country in which you are registering the company.
Double taxation: the existence of treaties to avoid it.
Liquidation: the time and cost of winding up a company.

Why the UK?
The UK market is renowned for its stability and attractiveness to investors. However, registering a company without a detailed analysis of all these aspects is like driving down the motorway without knowing the rules of the road.

We can help you avoid risk by providing you with the complete information you need to make informed decisions. With us, you can start your business with confidence.

Benefits of company registration with Kairos-K

Our expertise

We provide company registration services for businesses in a wide range of industries - from IT to e-commerce to manufacturing. This includes taking into account the unique features of each niche when registering a company.

Our expertise covers not only the aspects of company registration, but also taxation and accounting, allowing us to provide comprehensive support for your business.

Registration of companies for non-residents

Nowadays, globalisation is gaining momentum and many entrepreneurs are looking for ways to expand their business beyond their home country. That's why one of our key advantages is our specialised non-resident company registration services.

Our specialists have in-depth knowledge and experience in this area, ensuring a smooth and efficient registration process.

Legal support at all stages

We offer a full range of legal services when registering a new company in the UK. We will help you prepare all the necessary documents, advise you on the optimum company structure and tax planning, and provide legal support until your business is up and running.

Our Certificates

What are the steps to register a company?

1. Consultation

Before you start registering your own company in the UK, it is very important to consider whether you need to do so at all. After all, registering a company is a step that comes with certain obligations. You need to understand the tax environment of the country in which you are registering a company and the consequences of non-compliance. We will be able to answer the question of whether you need to register a company and what type of company you should choose during the initial consultation. There is a fee for the consultation, but we will reduce the company registration fee by the cost of the consultation.

2. Choosing a company name

Choose a name for your business. This name should be unique, i.e. not the same as any other company. We will check the availability of the name at Companies House. Note that the company name may be partly the same as the names of other companies, but the name of the trade mark, if you wish to register it, must be completely unique.

Support in obtaining a company address

If you are a UK resident, you can register a company at your home address.

If the owner of the company is not resident in the UK and does not have their own address in the country, we will select an agency to provide an address for the registered company. This may be the Registered Office Address Service or the Service Address Service.

You pay the cost of the virtual office service directly to the agency.

We can only pay for the address for you on the basis of an annual prepayment.

4. Selection and verification of the director, shareholders and secretary

You may be the only shareholder and director.

Otherwise, we must collect data on each shareholder and determine which of them is a person with significant control (PSC), e.g., more than 25% of the shares or votes.

We are required to verify and confirm the identity of each shareholder and director. This is nothing to worry about – it’s a routine check that you go through every time you open a bank account. Unfortunately, without confirmation of the identity and address of the shareholders, we will not be able to carry out the registration actions.

5. Preparation of all necessary documents

The main issues to be resolved are the distribution and value of the shares and the powers of the directors. Nowadays the work of Companies House has been simplified. All the documents and records required for registration are prepared at your office.

The exception is charities and trusts. Here lawyers have to work on the constitutional documents. The registration process is therefore longer and more expensive. Please contact us to find out the cost.

6. Company registration at Companies House

We will complete and submit the registration application, provide you with all access and show you how to use Companies House so that you are independent of lawyers and accountants.

Companies House is a government agency in the UK that registers and maintains records of companies.

7. Help with opening a bank account

Like everyone else, we cannot open a bank account for you. However, we can help you fill in the application form and show you how to prepare for opening a bank account. After all, this is a difficult, time-consuming and not always successful process in the UK.

What documents you will receive:

Certificate of Incorporation

The Certificate of Incorporation is an official document confirming a company’s registration with a government authority (in the UK this is Companies House). It contains basic information about the company: registration number, date of incorporation, legal address and company name. This certificate is essential for the company to start trading.

Minutes of the first Meeting of the board of directors

Minutes of the first Meeting of the board of directors is a document that records the discussions and decisions made at the first meeting of the company’s board of directors. It typically outlines the appointment of key executives, the formation of corporate policies, and other organizational decisions. This document is important for documenting the official start of the company’s activities.

Memorandum and Articles of Association

“The Memorandum and Articles of Association are the key documents governing a company’s activities in the UK. “The Memorandum sets out basic information about the company and its founders, while the Articles describe the rules and procedures for running the company and define the responsibilities and rights of shareholders. These documents form the basis for the formation and operation of a company.

Share Certificate

A “Share Certificate” is a document that confirms the ownership of a certain number of shares in a company. It contains information about the shareholder, the number and type of shares held by him or her. This certificate is an important proof of share ownership and can be used to protect shareholders’ rights.

Expenses that you have to pay additionally:

1. Address fee (approximately £200 per year)

2. Companies House registration fee – £50

What does the registration fee include?

Our registration fees cover both registration and accounting services. To choose the right fee it is important to read the contents of the fee and ask the registrar if you are not sure whether you need a particular service.

Please note that our larger colleagues do not include consultancy and accounting services for the registration of tax schemes in their registration packages. This is why savings made during the registration process can sometimes result in excess costs for accounting services.

Choose a payment plan

And we will start registration at a time that is most convenient for you after you have paid your invoice

Minimal
tariff

£240

including VAT

LTD registration

– consultation 0.5 hours

– LTD name verification

– Preparation of documents for registration

– registration with the Company House

Basic
tariff

£360

including VAT

LTD registration

– consultation 0.5 hours

– LTD name verification

– Preparation of documents for registration

– registration with the Company House

– registration with the HMRC for schemes:
Corporate TAX, VAT, CIS, PAYE

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    We are often asked

    The UK is a country with a rich history and a developed economy, and setting up a business here can be a profitable solution for entrepreneurs from all over the world. Known for its global business appeal, the UK offers many advantages that make it a great place to start and grow a business. Here we look at some of the country’s most prominent advantages.

    Access to the global marketplace: The UK is a major trading hub and a key player in the global marketplace. It is easy to do business with companies from all over the world. The UK has strong trading links with many countries and an extensive network of international treaties, making it easy to export and import goods and services.

    Enhance your reputation: The UK has a reputation for prestige and credibility that carries with it around the world. Having an address in the UK can significantly enhance your company’s reputation. Customers, partners and investors often place more trust in companies based in the UK because of its reputation for reliability and stability.

    Financial support: The UK government actively supports the development of small and medium-sized businesses. There are various schemes and incentives for start-ups, including access to funding and support to get started. For example, the Seed Enterprise Investment Scheme (SEIS) and the Enterprise Investment Scheme (EIS) offer financial incentives to investors willing to fund start-ups.

    In addition to these benefits, the UK is renowned for its entrepreneurial culture, innovative environment and highly skilled workforce. So if you are considering starting your own business, the UK could be the ideal destination to bring your business and ideas to life.

    There are several different types of company that can be registered in the UK, each with its own characteristics and legal status. Here are some of the main types of company in the UK:

    Private Limited Company (Ltd):
    – This is the most common type of company in the UK.
    – The owners are called shareholders and they are not personally liable for the company’s debts.
    – The company is legally liable up to the amount of guarantees or shares.
    – No minimum authorised capital is required, which makes it easier to form new companies.

    Public Limited Company (PLC):
    – PLCs can sell shares publicly and have more restrictions than Pvt Ltd companies.
    – They must have an authorised capital and shareholder information is easily available to the public.

    Sole Trader:
    – This is a type of company where the owner is a single person and the company has no separate legal status.
    – The owner is personally liable for the debts of the business.

    Partnership:
    – A partnership can be a general partnership, a limited partnership or a limited liability partnership.
    – Owners (partners) may be individuals or companies.
    – The liability of the partners can be limited or unlimited, depending on the type of partnership.

    Limited Liability Partnership (LLP):
    – An LLP is a hybrid between a company and a partnership in which the owners are not personally liable for the company’s debts.
    – They have a legal status similar to that of a company.

    Community Interest Company (CIC):
    – These are companies that specialise in social and charitable initiatives.
    – Their mission is to benefit the community, not just make a profit.

    Charitable Incorporated Organisation (CIO):
    – A CIO is a form of charitable organisation that gives them legal responsibility.

    Industrial and Provident Society (IPS):
    – This is a form for organisations that bring people together for common goals, such as cooperatives.

    The choice of the appropriate type of company depends on many factors, including the size of the business, the nature of the activity, the financial circumstances and the legal requirements. Each type has its advantages and disadvantages, so it is important to carefully consider your needs and specific situation before registering a company.

    Let’s take a look at the main steps in setting up the most popular type of company – a UK LTD:

    Choosing a company form: Before you register your company, you need to decide what form of company you want it to be. There are two main options:

    Sole trader: If you want to run a business on your own and have no partners or shareholders, this may be your choice. However, you are personally responsible for all financial and legal aspects of the business and your personal assets are at risk in the event of financial problems.

    Limited company: This form provides you and your business with limited liability, meaning that your personal assets are not at risk in the event of the company’s financial problems. There are a few more steps you need to take to incorporate a limited company.

    Choose a company name: The next step is to choose a unique name for your company. This name should be unique, i.e. it should not be the same as any other company. You can check the availability of the name on the Companies House website.

    Registering with the authorities: Now that you have a name, you can apply to register your company with Companies House. This is an important body responsible for registering UK companies. You will need to provide information about the company’s directors and shareholders.

    Tax number: The next step is to obtain a tax number for your company. This is provided by Her Majesty’s Revenue and Customs (HMRC), the UK’s tax authority. You will need to register your company for tax and submit the necessary information.

    These steps will help you register your LTD company in the UK. Remember that this is an important process and may take some time and attention to detail.

    A company registered in the UK must have a registered address in the UK itself. This address is used for official correspondence and contact with government agencies such as Companies House and Her Majesty’s Revenue and Customs (HMRC).

    If the owner of the company is not resident in the UK and does not have his own address in the country, he can use a service or agent to provide an address for the registered company. This may be the Registered Office Address Service or the Service Address service provided by accountancy and legal firms. This address will be used for the official registration of the company and all mail will be received by this agent or service and forwarded to the owner of the company or to another specified location.

    It is important that this address is valid and working in order to receive correspondence from government agencies and the company’s customers. An unreliable address can cause problems with government notices and company activities.

    Yes, an LTD company can have a founder. The UK allows the formation of single founder limited liability companies (LTDs). You can be the sole owner and director of such a company, either as a foreigner or as a British citizen.

    A sole trader can make all the decisions, manage the business and own all the shares in the company and a large number of small businesses in the UK operate in this way, particularly if the business is a sole trader or a small family business.

    This is a common practice because it allows the owner to retain control over the management of the company without distributing ownership to other shareholders or directors.

    This form of business allows you to keep your personal property and finances separate from the financial obligations of the company, while still being its sole owner and manager.

    For example, the owner, director and shareholder of an LTD company in the UK can be a non-resident of the UK and even a citizen of Ukraine. The UK allows foreign owners and directors in companies and is welcoming to foreign business.

    A person can register an LTD company in the UK even if he or she is not a UK citizen and does not reside there. The main requirements are the availability of a legal address in the UK where the company will be registered, and compliance with all laws and regulations relating to the formation and operation of business in this country.

    It is also important to consider tax and financial issues, as the presence of foreign shareholders and owners may affect the taxation and reporting of the company. It may be helpful to seek advice from tax and accounting professionals who are familiar with the international aspects of doing business in the UK.

    Choosing a bank for your business is important because the bank will become your financial partner in the UK. Here are some of the steps and documents you will need to open a corporate bank account for your registered company:

    Research banks: Before choosing a bank, research different banks and their services. Look at the requirements for customers, commission rates, services they offer, and the bank’s reputation.

    Contact the bank: Contact your chosen bank, possibly through their website or directly at a branch. You can discuss your needs and account requirements.

    Choosing the type of account: Many banks offer different types of corporate accounts. Choose the one that works best for your business. For example, it can be an account for daily transactions or a deposit account for saving money.

    Gathering the necessary documents: You will need documents to prove your company and your identity. This usually includes:

    • Company registration certificate: A document that confirms the registration of your company in the UK.
    • Identity documents: Passport or other identification document for each director and shareholder of the company.
    • Address documents: Documents that confirm the actual address of the company, such as a utility bill or lease agreement.
    • Business plan: Some banks may ask you to submit a business plan, especially for startups.

    Meeting with the bank: Make an appointment with a bank representative. Prepare all documents and responses to their inquiries.

    Opening an account: After the meeting and verification of documents, the bank will open a corporate account for you.

    Compliance with the rules: Remember that after opening an account, you need to follow all the rules and requirements of the bank. For example, you should regularly report on your company’s financial position.

    When choosing a bank and opening a corporate account, it is important to take into account the needs of your business and ensure convenience in financial transactions.

    Business owners have to pay taxes. Limited companies in the UK, which, for example, have employees, pay different types of taxes. Here are some of the main taxes that apply to such businesses:

    1. Corporation Tax: The UK has corporation tax, which is paid by limited companies on the profits earned from their activities. The corporate tax rate may vary, but for 2023/24 it is 19% for profits of less than 50 thousand pounds per year, 25% for profits over 250 thousand pounds per year.
    2. Pay As You Earn (PAYE) tax: This tax is calculated and withheld by the employer from the wages of its employees. It includes income tax and insurance premiums.
    3. Dividend Tax: If shareholders receive dividends from the company, they must pay tax on this income. The tax rate on dividends may depend on the level of income and tax status of the shareholder.
    4. National Insurance Contributions (NICs): These are contributions paid by both employers and employees, and are used to fund social security and health care.
    5. Value Added Tax (VAT): Limited companies may also be subject to VAT if their transactions fall within the mandatory registration threshold (85 thousand pounds per year). VAT is paid at the rate set by the government on goods and services that are subject to taxation.

    In the UK, the standard VAT (value added tax) rate is 20%. This rate applies to most goods and services. But there are exceptions:

    1. Reduced rate (5% ) – this VAT rate applies to certain specific goods and services, such as home heating or certain types of child car seats.
    2. Zero percentage rate (0%) refers to specific categories of goods and services that are not subject to VAT. This includes many food items, books, children’s clothes and shoes, etc.
    3. VAT-exempt – there are some goods and services that are fully exempt from VAT, including certain types of medical services and educational services.

    You can read more about the rates for different products on the official website of the UK government.

    Companies must register as VAT payers if their turnover for the previous 12 months exceeds the established threshold, which at the time of writing is £90,000.

    In the UK, Corporation Tax rates may vary depending on your company’s annual turnover.

    • For companies with a profit of up to £50,000, the tax rate will be 19%.
    • If your business earns between £50,001 and £250,000, you will be in the “intermediate band” where you can claim marginal relief (a reduction in the tax rate from 25% to 19%).
    • And for those whose income exceeds £250,000, the tax rate is set at 25%.

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    Additional Individual Services

    If you urgently need one specific service, please see the price list for one-time services below:

    Business Registration:

    £60

    Registration of an individual entrepreneur (self-employed person)

    from £240

    Registration of an LTD

    Administrative Functions

    £3.42

    Entering primary documents instead of the client for one document

    £12

    Maintaining labor contracts for personnel and document flow per person per month

    Filling out Applications

    £300

    Registration as a VAT payer

    £60

    Obtaining an EORI code

    £120

    Filling out an application for opening a bank account for business

    £60

    On the construction scheme of CIS

    Preparation of annual reports:

    £120

    Preparation of a declaration of self-employed persons earning up to 50 thousand pounds per year without keeping records of expenses

    £120

    Preparation of a tax refund declaration

    £180

    Preparation of financial statements and statement of confirmation and filing at Companies House for dormant companies

    £780

    Preparation of financial statements and confirmation and update statements to Companies House for operating businesses up to 60 transactions per year based on bank statements

    £1980

    Preparation of annual accounts and confirmation and update return to Companies House + annual VAT return for trading companies up to 60 transactions per annum based on bank statement

    Compliance Services:

    £180

    Business Document Drafting Support

    £300

    Basic Website Documents Package - Terms of Use + Privacy Policy

    £600

    Extended Policy Package to include additional specific policies, e.g., anti-fraud, anti-bribery

    £480

    Claim Structuring Guidance

    £360

    Support in preparing complaint drafts

    £60

    Participation of a lawyer in negotiations when concluding a contract per hour

    £300

    Business Support Session on international law and the double taxation of taxable persons

    £60

    Consultation of the professional business advisor on UK taxes